Gala Event Intern 1

Department: Develoment

Reports to: Associate Director of Development Events

Status: Part-time, temporary, volunteer

Hours: 20-25 hours per week, with specific days and hours to be arranged

Length of Assignment: September thru December 2011

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Position Summary

The Gala Event Intern will assist the Ordway Circle of Stars (OCOS) Board and Associate Director of Development Events with various projects related to the Annual OCOS Gala including event planning assistance, clerical duties, data entry, and acting as a representative of the Ordway at the event.

Duties and Responsibilities

1. Provide event support, planning and event prep work as well as work the 2011 Ordway Circle of Stars Gala on December 11, 2011

2. Provide general clerical support to the OCOS Board as well as attend all gala committee and board meetings.

3. Provide support on gala Live Auction and Prize Drawing coordination.

4. Provide support in maintaining the filing system, word processing correspondence, preparing mailings for the OCOS Board and gala committees.

5. Assist in Gala data entry and tracking.

6. Perform other duties and responsibilities as required or assigned.

Qualifications

Education
High school diploma required.  Currently enrolled in or recently completed a bachelor or graduate degree with a major or related course work in arts administration, theatre, business, fundraising or related field.

Experience
Prior paid or volunteer clerical or administrative support experience in a non-profit, education or cultural environment a plus.

Skills, Knowledge, Ability
Self-motivated, detail-oriented individual with strong interpersonal skills, customer service orientation, excellent phone manner and communication skills, ability to work well under pressure and to deadline. Computer aptitude required, with Microsoft Office experience preferred. Familiarity with AudienceView software helpful. A flexible team-worker. Excellent organizational skills and attention to detail.

Equipment Operated
Computers, printers, telephone, calculator and other general
office equipment.

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