Temporary Accountant

JOB PURPOSE:

To provide temporary coverage for the duties required of an accounting staff position that will be vacated for 8-10 weeks.  Depending upon the experience of the applicant the following is a list of the duties currently being performed by the accountant that will be temporarily replaced that the applicant may be trained to maintain.

MAJOR JOB RESPONSIBILITIES:

(10%) 1. Maintain payroll outsource software database (ADP), internal payroll activity database (Access), employee benefit hour database (Access), and payroll-related spreadsheets (Excel).  Keep up-to-date on payroll-related technologies and issues.

(10%) 2. Produce payroll journal entries; reconcile General Ledger, Settlement Recaps, and RAO and miscellaneous billings to Access payroll database.

(10%) 3. Produce reports for payments to TIAA/CREF, AEA, IATSE, etc. Produce monthly payment reports;  maintain reconciliations for employee benefit deductions, employer-provided benefits, etc.  Produce payroll-related reports, upon request, for Human Resources.  Assist Human Resources with employment verification requests and unemployment notices.

(5%) 4. Manage the input, processing, and output of paydata to produce payroll checks.

(10%) 5. Verify purchases of hospitality inventory; record hospitality billings & sales, and continue to learn how to fully utilize the newly developed Concessions Database Program.

(10%) 6. Produce billings and record receivables for RAO and rental events, as well as miscellaneous items.  And reconcile receivables at each month-end.

(10%) 7. Maintain month-end reconciliations; produce reports to support assigned balance sheet accounts, such as  capital budget report, prepaid expense report, patron and employee parking, commercial and workers compensation insurance premiums, asset/depreciation schedule, etc. Assist Controller with month-end close by reviewing ending balances of funds and cost centers. Maintain, on a monthly basis, audit-related reports.

(10%) 8. Produce monthly departmental allocations of long-distance telephone, copier, postage, and air travel barter account usage, as well as monthly reconciliation and recording of credit card deposit and fee statements. Prepare bank reconciliations, track outstanding checks, produce OCOS financial reports, remit sales tax, and produce ASCAP/BMI quarterly reports.

(5%) 9. Research payroll and non-payroll related tax issues, such as taxation of non-resident aliens, reimburseable business expenses, etc; develop guidelines and procedures. 

(20%) 10. Perform other related duties and responsibilities as required or assigned. Provide back-up responsibilities for payroll data entry. Maintain organization of paper and paperless data; manage document retrieval, safeguarding, and storage of all payroll data.  Assist Controller with annual budget of wages and related benefits. Prepare daily cash report. Reconcile school bus accrual.

QUALIFICATIONS:

EDUCATION: Preferred to have at least a B.A. Degree with accounting major or emphasis or equivalent experience.
EXPERIENCE: Preferred to have significant payroll experience.
SKILLS/KNOWLEDGE/ABILITY: Essential to have a broad knowledge of payroll and cash handling systems.  Essential to have the ability to maintain and interpret payroll reports.  Essential to have the knowledge and ability to utilize and manage a personal computer hardware and software system.  Essential to be highly adaptive to rapid change and direction.  Essential to be able to maintain positive inter/intra department work  & public relationships.
EQUIPMENT OPERATED: NT networked PC's, Unix networked workstations, adding machines, typewriters, copiers, fax machines.

RESPONSIBILITY FOR WORK OF OTHERS:

This position provides management and direction for all payroll responsibilities.  This requires the ability to step-in and substantially perform these other duties with little or no advance notice, if necessary Responsibility for work of others:.

TO APPLY:  Submit cover letter, resume and 3 references to Director of Human Resources, 345 Washington Street, Saint Paul, MN  55102, or stop by the "Stage Door" on 5th Street to apply, or fax to (651) 224-1820, or email a Word attachment to: jobs@ordway.org.  Job line:  (651) 282-3110.  Women, people of color and people with disabilities encouraged to apply.  AA/EEO.